Dynamic Contract Templates & Clause Management

nGAP Inc.'s Open Acquisition System (OAS) uses a rules-driven engine to assemble solicitation and award templates on the fly. Clauses and sections adapt automatically to the chosen authority set (FAR/DFARS and agency supplements), contract type, dollar threshold, and agency-specific policies or class deviations—so teams draft faster and with fewer compliance gaps.

Why it Matters

Manual clause selection and stale Word templates cause inconsistent language, missed prescriptions, and painful rework during reviews and protests. OAS turns that into a repeatable, auditable process that is faster, cleaner, and easier to defend.

How it works

• Authority scope: Users pick FAR-only, FAR+DFARS, and any applicable agency supplement. OAS loads the correct clause universe and alternates.

• Threshold-aware logic: Dollar values (e.g., micro-purchase, SAT, simplified procedures, contingency thresholds) drive automatic inclusion/exclusion and alternates.

• Contract-type mapping: FFP, T&M/LH, Cost-Reimbursable, BPA/IDIQ, OTA-like constructs—each maps to required clauses, provisions, and fill-ins.

• Policy overlays: Agency policies, class deviations, and local templates layer on top, without breaking the base prescriptions.

• Smart fill-ins: System prompts for values (e.g., period of performance, wage determinations, reporting cadences) and validates entries against business rules.

• Versioned outputs: Every clause decision is time-stamped with source prescription, threshold trigger, and rationale—audit-ready and reusable.

  
  

Example

Select FAR+DFARS, T&M, and an above-SAT action for IT services. OAS auto-inserts:

• Core T&M payment and oversight language

• DFARS cybersecurity and incident reporting (with correct alternates) when applicable to covered defense information

• Labor category reporting and quality assurance text

• Agency-mandated data rights or security addenda, if policy overlay is active

  
  

  All fill-ins are prompted; missing inputs block finalization until resolved.

  
  

Governance & Agility

Acquisition leaders can update clause mappings once (e.g., new interim rule, shifted threshold), and the change propagates to all future templates—no hunting through legacy files. Review queues and redlines remain within OAS, preserving the chain of custody.

Impact

• Speed: Hours to minutes for compliant first drafts

• Quality: Fewer omissions and protest risks

• Consistency: Standardized language across the portfolio

• Defensibility: Clear prescription-to-clause traceability

Bottom line

Dynamic template generation in OAS transforms clause selection from a manual checklist into a governed, data-driven workflow—delivering faster awards, tighter compliance, and cleaner audits.