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OAS Insights 3.0 - Vertical Process

Vertical Government Contract Management

We believe that the approach of taking a vertical view of contracting is the future, and this is what nGAP has created with OAS and OCCM. While using a horizontal approach such as what has been the essence of government contracting for decades, there are many areas that while complying with the FAR and DFAR, create an enormous opportunity for a new approach.

In the current horizontal process of today’s government methods, redundancy tends to slow communications to a crawl, which leads to many funding limitations including tracking funds as well as penalizing good and well-run programs and projects. Successful contract management involves a broad array of individual stakeholders such as Contract Officers, Resource Managers, Program Managers, Project Managers, Ordering Officers, Administration Officers, all of whom are included seamlessly in the entire contracting process.
 
While including all contracting and foundational essentials, OAS and OCCM goes well beyond the basics. It simultaneously processes task orders as well as the work order schedules (building, manufacturing, and servicing), and complementary task orders down to line items such as CLINS, SLINS, SWILINS and much more.
 
This vertical approach captures all processes with simple mouse clicks and thereby includes contract management, task order management and the details of work package activity. The introduction to the vertical approach to government contracting permits all of these various actions to be visible and actionable to all stakeholders as listed above.
 
Detailed areas such as workflows, communication directives, RFI and RFP management, contract documentation, and many others will be part of future Insights to allow for greater understanding of the OAS and OCCM in vertical approach.

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*This illustration is a conceptual representation

OAS Insights 3.1 - Vertical Process

Contract Close Out Process

Contract closeout is a critical feature and capability for accounting for funds from appropriations through to closeout. Consistent with nGAP’s vertical approach, we have included a use case that provides a high-level view of the process.

 

When any large US Navy shipyard project is completed and the ship returns to service, what remains are contracts that must be reconciled and closed out. The Navy, at any one time, has tens of thousands of completed but unclosed contracts, obligating tens or hundreds of billions of dollars of funding. The problem with the contract closeout backlog is that unused funds, estimated in billions, remain obligated and are thus unavailable for other projects. Appropriations expire and other projects go wanting. There are many reasons why the backlogs exist, but the primary reasons are limited resources and burdensome audit requirements. Importantly, OAS has a built-in solution that enables rapid contract closeout.

 

OAS contract lifecycle management tracks contracts from initiation to closeout. Every action is tracked throughout the lifecycle of the contract, from contract negotiation, project specification, funding, change management, invoice payment, reconciliation, and de-obligation of excess funds. All costs are tracked to the penny at every stage of the lifecycle and that data is preserved permanently, thus enabling actionable data, real time auditing, and closeout by responsible stakeholders. Rapid contract closeout will release billions in funding that can then be applied to other projects.

*This illustration is a conceptual representation

OAS Insights 3.2 - Vertical Process Vessal

OAS: Mechanism for Change

In recent articles, many people in the Navy have been expressing the need for change. This change is mandatory in the face of financial and budgetary issues, as well as existential  circumstances that are facing the United States and the world. In the diagram, we demonstrate that OAS is the change that is needed. Seeing the many complexities graphically on a maintenance of a ship, our solution is focuses on the entire objective,  not just a small percentage of tasks necessary to deliver reliable ships effectively and efficiently. The global processing capabilities cover every aspect of these complex operations (hundreds of processes happening simultaneously), that require expert coordination when using hundreds of manual and automated systems, are completed in the rubric of OAS. With the ability to process the entire ship's needs and requirements in one system, access processes with one click, and provide complete transparency and accountability, this will deliver the changes the United States is seeking...NOW.

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Radar and Communication Systems

*This illustration is a conceptual representation

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